Board Position Descriptions – Al-Anon Northern VA Service Center

Alternate Secretary

Assists the Secretary in the duties of the office when requested.
In the absence of the Secretary, the Alternate Secretary serves as the Secretary and as a member of the Board of Directors.

Oversees or performs the receipt, deposit and accounting of all Service Center funds, with deposits to be made into an account under the name, “Al-Anon Service Center of Northern Virginia, Inc.,” in the bank used by the NVSC.
Maintains accurate records of all transactions.
Prepares quarterly and annual financial reports showing income, expenses and bank account balances, including a detailed list of District, Group and individual contributions.
Prepares a budget for the Service Center to be forwarded by the SC and approved at a GSC meeting held no later than the end of October.
Reimburses expenses incurred by members of the Steering Committee in the implementation of Service Center business.
Prepares all legally required Federal, State and local tax reports.
Serves as the NVSC Corporate Agent registered with the Virginia State Corporation Commission. Maintains corporate registration.
Serves as a member of the Board of Directors.

Orders, processes, inventories, distributes and documents the sale of Conference Approved Literature (CAL).
Coordinates and provides CAL services as necessary to member Groups including Alateen, to the Service Center, to the Districts, to the Virginia Area and to public outreach events.
Supports District and Group events as requested.
Advises member Groups on the content, usage, and the process for ordering CAL.
Coordinates with the Virginia Area Literature Coordinator and the WSO to ensure the Service Center is kept abreast of new CAL and new procedures.
Serves as a member of the Board of Directors.

Records minutes of SC and GSC meetings.
Keeps an attendance record of SC and GSC meeting attendees and include it in the meeting minutes.
Provides copies of the minutes to the members of the SC and GSC.
Prepares or forward notices and correspondence to NVSC members and the SC.
Prepares and distribute correspondence at the request of the Chair.
Maintains changes and amendments to the bylaws and provide copies to the members of the SC and GSC.
Serves as a member of the Board of Directors.

Presides at all regular and special meetings of the SC and GSC.
Oversees the administration of the Service Center.
Forms or dissolves special committees as needed.
Appoints Chairs of all standing and special committees.
Appoints an active or past member of the SC as Chair of the Nominating Committee.
Remains knowledgeable of the activities of the standing and special committees.
Signs checks when neither the Treasurer nor the Alternate Treasurer is available.
Signs contracts for the Service Center when required.
Serves as a member of the Board of Directors.
Attends meetings of the Virginia Area World Service Committee (VAWSC) and the Virginia Area Assembly, or sends a representative.

Assists the LDC Chair in the duties of the office when requested.
In the absence of the LDC Chair, the Alternate LDC Chair serves as the LDC Chair and as a member of the Board of Directors.

Maintains and updates a Meeting Directory of the Groups supported by the NVSC.
Makes Meeting Directories available for distribution to public and private organizations and the general public as appropriate.
Maintains a Service Center roster consisting of current names, addresses, email addresses and telephone numbers of Officers, Committee Chairs, Coordinators, DRs and GRs.
Makes the roster available to SC members and to the Virginia Area Assembly Group Records Coordinator.
Coordinates Group records with the Virginia Area Assembly Group Records Coordinator.

Assists the Treasurer in the duties of the office when requested.
In the absence of the Treasurer, the Alternate Treasurer serves as the Treasurer and as a member of the Board of Directors.

Assists the Chair in the administration of the NVSC when requested.
In the absence of the Chair, the Alternate Chair serves as the Chair and as a member of the Board of Directors.

Signs up volunteers to operate the Service Center.
Provides guidelines and training for all daytime volunteers.
Distributes meeting directories as requested.
Coordinates with the Nighttime Volunteer Coordinator for holiday coverage of the telephones.