NVSC Board Member Descriptions

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  • Presides at all regular and special meetings of the SC and GSC.
  • Oversees the administration of the Service Center.
  • Forms or dissolves special committees as needed.
  • Appoints Chairs of all standing and special committees.
  • Appoints an active or past member of the SC as Chair of the Nominating Committee.
  • Remains knowledgeable of the activities of the standing and special committees.
  • Signs checks when neither the Treasurer nor the Alternate Treasurer is available.
  • Signs contracts for the Service Center when required.
  • Serves as a member of the Board of Directors.
  • Attends meetings of the Virginia Area World Service Committee (VAWSC) and the Virginia Area Assembly, or sends a representative.
  • Records minutes of SC and GSC meetings.
  • Keeps an attendance record of SC and GSC meeting attendees and include it in the meeting minutes.
  • Provides copies of the minutes to the members of the SC and GSC.
  • Prepares or forward notices and correspondence to NVSC members and the SC.
  • Prepares and distribute correspondence at the request of the Chair.
  • Maintains changes and amendments to the bylaws and provide copies to the members of the SC and GSC.
  • Serves as a member of the Board of Directors.
  • Oversees or performs the receipt, deposit and accounting of all Service Center funds, with deposits to be made into an account under the name,  “Al-Anon Service Center of Northern Virginia, Inc.,” in the bank used by the NVSC.
  •  Maintains accurate records of all transactions.
  • Prepares quarterly and annual financial reports showing income, expenses and bank account balances, including a detailed list of District, Group and individual contributions.
  • Prepares a budget for the Service Center to be forwarded by the SC and approved at a GSC meeting held no later than the end of October.
  • Reimburses expenses incurred by members of the Steering Committee in the implementation of Service Center business.
  • Prepares all legally required Federal, State and local tax reports.
  • Serves as the NVSC Corporate Agent registered with the Virginia State Corporation Commission. Maintains corporate registration.
  • Serves as a member of the Board of Directors.
  • Orders, processes, inventories, distributes and documents the sale of Conference Approved Literature (CAL).
  • Coordinates and provides CAL services as necessary to member Groups including Alateen, to the Service Center, to the Districts, to the Virginia Area and to public outreach events.
  • Supports District and Group events as requested.
  • Advises member Groups on the content, usage, and the process for ordering CAL.
  • Coordinates with the Virginia Area Literature Coordinator and the WSO to ensure the Service Center is kept abreast of new CAL and new procedures.
  • Serves as a member of the Board of Directors.
  • Assists the Chair in the administration of the NVSC when requested.
  • In the absence of the Chair, the Alternate Chair serves as the Chair and as a member of the Board of Directors.
  • Assists the Treasurer in the duties of the office when requested.
  • In the absence of the Treasurer, the Alternate Treasurer serves as the Treasurer and as a member of the Board of Directors.
  • Assists the LDC Chair in the duties of the office when requested.
  • In the absence of the LDC Chair, the Alternate LDC Chair serves as the LDC Chair and as a member of the Board of Directors.
  • Signs up volunteers to operate the Service Center.
  • Provides guidelines and training for all daytime volunteers.
  • Distributes meeting directories as requested.
  • Coordinates with the Nighttime Volunteer Coordinator for holiday coverage of the telephones.
  • Maintains and updates a Meeting Directory of the Groups supported by the NVSC.
  • Makes Meeting Directories available for distribution to public and private organizations and the general public as appropriate.
  • Maintains a Service Center roster consisting of current names, addresses, email addresses and telephone numbers of Officers, Committee Chairs, Coordinators, DRs and GRs.
  • Makes the roster available to SC members and to the Virginia Area Assembly Group Records Coordinator.
  • Coordinates Group records with the Virginia Area Assembly Group Records Coordinator.
  • Assists the Secretary in the duties of the office when requested.
  •  In the absence of the Secretary, the Alternate Secretary serves as the Secretary and as a member of the Board of Directors.
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